Forum of retired diploma engineers (india)
सेवानिवृत डिप्लोमा इंजीनियर्स फोरम, इण्डिया

1. Name of the organization:–

FORUM OF RETIRED DIPLOMA ENGINEERS (FORDE - India)

Here in after called as “FORUM’’/ FORDE (India)

2. Full address of the FORDE (India.) : Dutt Bhawan, Near New Ashok Nagar, Metro Station, Delhi-110096
3. Jurisdiction of FORDE (India.) : Entire India.
4. Date of Formation: 18.08.2013
5. Aims & Objects of the Forum:

(a) To promote a Sense of “espirit de corps” amongst all Diploma Engineers.

(b) To promote the general welfare of the retired Diploma Engineers of (Entire Territory of India) in order to secure satisfactory & useful retired life.

(c) To cooperate and assist the other organizations in state, National & International level formed for the same goal and purpose.

(d) To uphold in every way the dignity and honor of profession & to raise the standards of the profession.

(e) To render purposeful voluntary social service in possible areas to the extent possible, for the benefit of the society.

(f) To bring out Journals and papers for the alround upliftment of the Retired Diploma Engineers.

(g) To render helps assistance to the spouse/legal heir in the event of demise of the member to get the family Pension and other benefits.

(h) To co-ordinate the state constituent units to achieve the object of the organization.

6. The Activities of the FORDE (India):–

(a) The Forum has the object of promoting (1) Education (2) Literature (3) Science (4) Public health (5) Charity (6) Social Reforms (7) Art & Crafts (8) Cottage industries (9) Social Services (10) Cultural activities (11) diffusion of useful knowledge and (12) Such other useful object with respect to which the state has power to make laws which may be prescribed under the specific Section of any law.

(b) This Forum will devote attention to improve the Standard of education of the member’s children.

(c) This Forum will try to build and operate old age homes and other various programs for welfare of the members.

(d) Apart from the above purposes this Forum will endeavor for good purpose hole heartedly.

(e) The Forum will arrange such programs, meetings; tours etc. in different areas of the country which will generate fraternity among each other.

(f) The Forum will carry out frequent visit of State, Zonal committee meetings and share the experiences of other units.

Rule No. 7 LEGAL MATTERS:-

(a) For all the legal matters related with the Forum, The president and Secretary General jointly shall be empower to sue in the judiciary with in India only on approval by the E.C or National Council.

(b) They will only jointly be sued in the court of law within the jurisdiction of New Delhi.

Rule No. 8 MEMBERSHIP:-

(A) ELIGIBILITY FOR MEMBERSHIP:-

(i) Only one organization of retired Diploma Engineers of all sectors in the state shall be eligible for the affiliation.

(ii) The Retired Diploma Engineers organization of central establishments shall also be eligible for affiliation.

(B) APPLICATION & GRANT OF MEMBERSHIP

(i) Those who want to become a member of the Forum will have to remit membership fee along with filled Form, Annexure-1 to this constitution during the office hours of the National Forum.

(ii) The Executive Committee will own the ultimate power to accept or reject the application for Membership.

(iii) If rejected, the applicant will be informed accordingly by an ordinary post.

(iv) Certificate in token of membership will be issued under the joint signature of President and Sect. Gen. after approval of EC.

(C) ENROLMENT AND RENEWAL FEES:-

(i) Enrolment Fee - Rs. 500/- (Once & non refundable)

(ii) Annual Subscription - @5/- per member (Minimum Rs. 1000/-)

The member strength will be determined from the membership register of the constituent unit.

(iii) The Annual Subscription will be due with effect from the 1st day of every calendar year.

(D) REMOVAL & APPEAL OF THE MEMBERS:

(i) If a member association fails to renew its membership in the coming calendar year. Grace period till the date of ensuing election, if due, will be allowed.

(ii) In case a member association fails to deposit the dues falling against its name even after the grace period. The association concerned will not be allowed to take part in the ensuing election process.

(iii) A member association shall be removed by the Executive Committee for its misconduct in contravention of the Rules & Bylaws and defying the guidance of the superior bodies/office bearers.

Rule No. 9 RIGHTS & OBLIGATIONS OF MEMBERS

(A) RIGHTS: A member can enjoy the following rights/privileges.

(i) To participate in a meeting open for members, submit his ideas and valued suggestion and bring resolutions for the betterment of the National Forum.

(ii) To have Journals, Books, Handbills, if any, published by the National Forum.

(iii) To cast his vote in any election provided his name appear in the Elector’s Roll.

(iv) To contest an election provided fulfills the criterion already decided for the post.

(B)OBLIGATIONS: Every member has the following obligation with the “National Forum”

(i) Each member shall try for inspiring fraternity amongst the members of the “National Forum”.

(ii) Each member of the “Forum” shall, without prejudice, abide by its Bye Laws and decisions of the superior Body/Authority.

(iii) Every members shall actively try to fulfill the aims & objects of the “Forum” with true spirit without waiting the direction or order of any official.

(iv) State Forum will be required to unite all the retired Diploma Engineer of the state together without any discrimination.

Rule No. 10 FINANCIAL MANAGEMENT:

(A) Source of Income of the FORUM will be as under:-

(i) Subscription & Donations of the members for the “Forum”

(ii) A financial aid given by the state/central Govt.

(iii) Special Donation by any person, society, under the approval of the national executive.

(iv) sale of movable &immovable property and rent if any.

(v) Interest accruing on the fixed deposits.

(B) Operation of the fund:-

(i) The account of the “ Forum” will be opened in a Nationalized Bank

(ii) The account of the “Forum” will be operated jointly under the pen either of the President/Gen. Secretary and the Finance Secretary.

(iii) All the payment, above Rs. 1,000/- will be made by a/c Payee Cheque.

(iv) Voucher amounting to Rs. 10,000/- & above will be ratified by the E.C.

(v) Tour expenses by the office bearers shall be borne by the “Forum” 

(vi) Train Journey in no case should be undertaken by 2nd A.C. or above or by air.

(vii) The President/Secretary General / Secretary of the Forum, however may claim conveyance charges for attending the office of the FORDE (India) daily, But such expenditure will be limited to the extent decided by the Executive Committee.

((viii)The FORDE (India)may invest or deposit any portion of its fund in any way in any one of the nationalized Banks, Govt. undertaking, Co-operative Banks or Post office saving accounts, In the name of the National Forum.

(ix) The FORDE (India)may spend its fund for buying, immovable property in its own name for its requirement and development as approved by the National Executive/Council.

(x) The FORDE (India)may spend its fund towards the expenses on publications, advertisements, donations, aids, legal expenses, pay & wages of staff & stationary etc. as approved by the National Executive/Council.

(xi) In case of emergency second AC or above or air may be undertaken. But payment of such journey will be subject to ratification by EC.

Rule No. 11 SCHEME FOR THE PURPOSE OF HELPING A DEPENDANT OF DECEASED OR DISABLED MEMBER. SHALL BE LAUNCHED & OPERATED BY THE FORDE (INDIA)SET OF RULE SHALL BE FRAMED FOR THIS PURPOSE AND GOT APPROVED IN THE GENERAL COUNCIL MEETING:-

Rule No. 12 AUDIT OF ACCOUNT AND BALANCE SHEET:-

(1) Financial year:

The financial year shall be 1St April to 31st March.

(2) Audits:

(a) The account of the “Forum” shall be prepared and presented for an internal audit by the Finance Secretary.

(b) As per Societies Regulation Act.1860. The account will also be get audited by a Chartered accountant.

Rule No. 13 PROPER RECORDS/ACCOUNTS TO BE MAINTAINED:

The following records shall be maintained strictly:-

(a) CASH BOOK:

Cash Book showing daily transaction [Receipt & Expenditure] and the balance at the end of every three months shall be maintained by the “Forum” through its Finance secretary/Treasurer at all levels.

(b) RECEIPT BOOKS:

Printed & machine numbered books with counter foils, mentioning the name of subscriber/donor, full address, amount subscribed, date of receipt, head of account will be mentioned in the Receipt Book. A man receiving the amount shall sign the receipt, mention his full name, designation & date there on.

(c) VOUCHER FILE:

A voucher file containing all vouchers for contingent & other expenditures by the“Forum” numbered serially & chronologically shall be kept in a safe custody.

(d) LEDGER REGISTER:

A Ledger showing separate and consolidated detail of all expenditures head & Sub head wise shall be posted in the ledger.

(e) LETTER FILES:

A dispatch register mentioning the issuance no and date for each and every letter shall be maintained. Office copy of the Letters shall be preserved in different files subject wise.

(f) MINUTE BOOK:

The “FORUM” shall maintain register where in all the minutes & proceedings of all the meetings shall be recorded and will be signed by the President & the Gen. secretary/secretary of the Committees. The Minute writer will sign first.

(g) MEMBER REGISTER:

The “Forum” shall maintain a register of all its members which will include the name, address, occupation, date of enrolment and other details deemed fit for the purpose.

(h) OTHER REGISTER:

Other register such as Donation Register, T&P Register, and Movable asset register shall also be maintained as the exigency arises.

Rule No. 14 PROXY-VOTE:

No one will be allowed to cast Proxy vote.

Rule No. 15 ARRANGEMENTS FOR TRANSACTION OF DAY TO DAY BUSINESS OF THE FORUM, THE EXPENDITURE TO BE INCURRED DAILY, APPOINTMENT OF STAFF AND HIS SERVICE CONDITION.

(a) The office bearers shall look offer the day to day works of the Forum. They shall not be entitled to claim any salary for their services and it will be treated as honorary.

(b) In case of exigency at any point of time, the executive committee will be empowered to appoint a paid employee.

(c) The terms & conditions of service, salary and other facilities, if any, shall be determined by the Executive Committee.

(d) The service of the employee shall be terminated by the Executive on the recommendation of the President/Secretary.

Rule No-16 EXHIBITION OF THE REGISTERS, BOOKS OF ACCOUNTS ETC. :

(a) A members may inspect any of the records mentioned in the Rule-13 of the constitution during the working hours in the office of the FORDE (India)free of charge but on one week prior notice in writing to the Secy General & Finance Secretary.

(b) A member may obtain a copy of any of the records under the custody of the FORDE (India)on the payment to be fixed by the E.C. from time to time.

(c) All the records of the FORDE (India)shall always be available for inspection by a proper officer authorized by the Govt.

Rule N0. 17 CERTIFICATION OF REGISTERS & ACCOUNTS:

The Secretary General and the finance secretary shall verify the accounts, returns and register of the Forum. The following declaration shall be endorsed by the two in token of such certification; namely. “I declare that the particulars furnished above are true & correct to the best of my knowledge & belief.”

Rule No.-18 ADMINISTRATIVE SETUP:

The governing body of the FORDE (India)shall be as under:-

(a) General Council, (b) National Executive Committee.

Rule No.-19 GENERAL COUNCIL:

(A) CONSTITUTION OF GENERAL COUNCIL:

The Council will be constituted as detailed under:-

(i) President, Senior Vice President/Vice President and Secretary General of the each affiliated constituent units and one councilor for every 500 members and part thereof above first 500 members.

(ii) President & Secretary General of All India Federation of Diploma Engineers.

(iii) Advisors of “Forum”

(iv) The outgoing office bearers as provided in Rule 22 (A) and Rule 22 (B) (ii) (iv) (v)

(B) DUTIES & RIGHTS OF GENERAL COUNCIL:

(i) To review the functioning of the Executive of the Forum

(ii) To discuss and decide all issues as a supreme body.

(iii) To elect National level office bearers of the Forum.

(iv) To control, regulate, augment and generate the source of finance of the Forum.

(v) To amend, to delete and to add certain clause/clauses of rules & by laws of the existing constitution of the Forum.

(vi) To dispense with or to withdraw certain powers from the Executive.

(vii) To waive off any amount due against anyone individual or organization.

(viii)To accord approval for purchase or sale of Movable/Immovable property of the Forum.

(ix) To merge with other institution, withdraw affiliation or bifurcate into two or more parts as the case may be for efficient running of the Forum.

(x) To change the name of the Forum

(xi) Any resolution brought directly before the General Council for Consideration will not be entertained. It not approved by the l Executive.

(xii) To grant the formation of level Committees in the interest of the National Forum.

(xiii) To Nominate active advisors as deemed fit.

(xiv) To launch disciplinary proceeding against default member constituent and to finalize the suitable punishment including expulsion.

(C) CONVENING THE GENERAL COUNCIL:-

(i) Date, Place and time of the General council meeting will be decided by the Executive in its duly convened meeting but normally it will be 1st week of October of the year.

(ii) A notification of General Council meeting will be promulgated under the joint signature of the President & the Secretary General 45 days prior to the scheduled date of meeting

(iii) The meeting of the General Council may, by rotation, be convened at State head quarters, if so requisitioned by the concerned State Committee; otherwise it will be convened in the National capital.

(iv) The General Council shall meet at least once in every 2 years. In case of unavoidable circumstances this period may be extended up to 120 days only once, if approved by Executive Committee with 2/3 majority.

(v) A dues list, duly approved the executive falling against the names of the constituent units, will also be circulate along with notification of the general council meeting.

(D) QUORUM:

(i) The Quorum for the General Council will be 25% of the total strength. In the absence of the quorum the meeting shall be adjourned by ½ hour and will be conducted at the same venue for which there will be no binding of the quorum.

Rule No-20 ELECTION PROCESS:

(A) ELECTION OFFICER:

(a) The Council at its Commencement shall elect one Election officer and one assistant Election officer.

(b) The Election officers shall arrange for the conduct of election of the office bearers of the FORDE (India) mentioned in the constitution.

(c) The office bearers of the FORDE (INDIA) shall extend every support and provide all the Materials (viz Ballot box, Register, Pen, Pin, scale, etc.) and arrange printing of Ballot paper, volunteers for arranging smooth conduct of Election, if demanded by the Election officer.

(d) The Assistant Election officer will perform the duties in absence of the Election officer.

(e) The Election officer can nominate one or more Election officers from amongst the members present in the council for smooth conduct of Election.

(f) The Election officer shall evolve the procedure for receiving nomination, scrutiny, rejection, withdrawal, preparation of ballot paper, voting from the Electors’ Roll, Counting and declaration of election result.

(g) The contestant of the election can file his grievance regarding election, if any in writing to the Election officer. However the decision of the Election officer will be final and binding.

(h) The Election officer will deliver oath of offices to the elected office bearers.

(B) VOTING:

(i) An electors’ Roll will be prepared by the Secretary General. The members shall be registered on the date of general council meeting by a registration team. A sum of Rs. 100/- will be levied from each member.

(ii) All members will produce the identity card issued by the FORDE (India) in token of his credential before the registering team for their satisfaction.

(iii) Every member will cast his single vote when called by the Election officer.

(iv) Member constituent against whom any dues remains pending will not be eligible to cost votes However he will be entitled to cast the vote provided cash payment is made at the time of registration clearing the whole dues.

(v) All Advisors and President and Secretary General of AIFODE will be registered free of cost. They shall also be entitled to cast one vote each.

Rule No.-21- SPECIAL GENERAL COUNCIL MEETING:

(a) CONVENING SPECIAL GENERAL COUNCIL MEETING:

Extra ordinary General Council meeting shall be convened by the Executive Committee on the requisition of at least 15% of the council members of the National Forum. The council will limit itself to discuss the resolutions/issues mentioned in the notification. The notification of such meeting will be issued 30 days prior to the date of meeting. The special resolution, Date, Place & time of meeting will be mentioned in the notification.

Quorum for such special General Council meeting will be 25%

(b) OBJECTIVES OF SPECIAL GENERAL COUNCIL MEETING:

(i) For changing the name of the “FORUM”

(ii) For changing the set up and object of the “Forum”

(iii) For running the Forum/more economically and more efficiently.

(iv) For changing/improving the main objects of the FORDE (India) into altered or improved ones.

(v) For amalgamating with any other organization.

(vi) For bifurcating the FORDE (India) into two or more as the case may be.

(vii) For discussing the No confidence motion on the Executive Committee or one or more top office bearer of the l Forum.

(viii)The person, against whom the vote of confidence is under discussion, will not hold the chair. His deputy will replace him for the very period. However he will participate and reply the charges leveled against him.

(ix) For amending the memorandum Rules & By laws by special resolution. However for such amendment a thorough discussion and approval of the E.C. will be mandatory.

(x) Such changes and amendments shall take effect from the date specified in the special resolution.

(c) APPROVAL OF THE RESOLUTION:

Any of the resolution mentioned above in this clause shall be approved by 3/4th majority of the votes of participants.

Rule No. 22 EXECUTIVE COMMITTEE:

(A) The General Council shall elect the following office bearers of the Executive Committee:-

(i) President - 1 Post

(ii) Senior Vice President - 1 Post

(iii) Vice President - 3 Posts (Central, State & PSU’s)

(iv) Secretary General - 1 Post

(v) Additional Secy Gen. - 1 post

(vi) Finance Secy - 1 Post

(vii) Publicity Secy cum Editor-1 Post

(viii) Auditor - 1 Post

(ix) Zone President - 8 Posts (Zone wise)

(x) Zonal Secretary - 8 Posts (Zone wise)

(B) Ex. Officio member of the Executive Committee:

(i) The outgoing President/Secretary General of the immediate past Executive Committee.

(ii) The sitting President & Secretary General of AIFODE.

(iii) The Presidents and/or the General Secretaries of all State Forum.

(iv) Advisors nominated by the Council/Executive Committee.

(v) Chairman & Convener of the Committees nominated by the Executive Committee.

(C) DUTIES & RESPONSIBILITIES OF EXECUTIVE COMMITTEE :-

(i) The Executive Committee will be the main body responsible for implementation of policies as provided in Rules & Bye laws of the Forum.

(ii) To guide the office bearers effectively & efficiently who are mainly responsible for implementation of policies.

(iii) To generate, raise, regulate and spend the fund of the FORDE (India) economically (frugally) & transparently.

(iv) To unite & develop fraternity amongst the members of the FORDE (India) at state and national level.

(v) Preparation of Budget and obtain its approval from the council.

(vi) Appointment of office bearer on the post falling vacant.

(vii) Appointment of Paid Employee & regulate his service.
(viii) To prepare the Balance sheet at every quarter of the year.

(ix) To pass any resolution either waiting ratification of the council or otherwise.

(x) To abide by the Rule of the state Govt. framed in this effect time to time.

(xi) To take suitable disciplinary and punitive action against default office bearers, committees and members of the FORDE (India) which include expulsion.

(xii) To convene and conduct the General & special general council.

(xiii)To nominate office bearers in the Committees and assign rights & duties etc.

(xiv)To Associate/ Affiliate/ De-affiliate FORDE (India) with another national organizations found befitting under ratification of the council.

(D)MEETING OF THE EXECUTIVE COMMITTEE:

(i) Meeting of the Executive Committee of the FORDE (India) shall be held preferably on the State Head Quarters across the country provided requisitioned by the State Forum. Otherwise it will take place on the National Head Quarter i.e. “Dutt Bhawan” Delhi.

(ii) Meeting shall be organized after every three months.

(iii) The notification for the meeting of the Executive Committee will be issued by the Secy General in consultation with the President.

(iv) Minimum 30 days prior notice will be compulsory for covering the National E.C meeting.

(E) QUORUM OF THE EXECUTIVE MEETING:

25% presence of members will form the quorum. In the absence of the quorum the meeting shall be adjourned by ½ hour and will be conducted at the same venue for which there will be no binding of the quorum.

(F) ACTION TO BE TAKEN AGAINST THE ABSENTERS:

(i) An office bearer unable to attend the organized meeting under unavoidable circumstances shall intimate the real fact both in writing & orally to the President/Secretary General in time.

(ii) The Secretary General will issue registered “show cause” notice to the office bearer not attending two E.C. consecutively without intimating any reason of absence.

(iii) The answer to the show cause notice will be put up before the next Executive committee for consideration.

(iv) The Executive Committee shall take a suitable punitive action against absenters and violators of Byelaws if so required, which include expulsion from the E.C. as well.

(v) The majority decision of the E.C. will be final and binding.

(G) TERM OF THE EXECUTIVE:

The Term of the E.C. will be the period between two consecutive Council meetings.

Rule No. 23 DUTIES OF THE OFFICE BEARERS OF THE EC:

(1) PRESIDENT:

(a) The President shall be constitutional and will preside over all the E.C. and council meetings.

(b) The president will lead any or all delegation of the National Forum.

(c) The President’s decision in cases where the constitution be silent or non-speaking shall be final & binding.

(d) In case of equality of vote in a meeting the President shall have one casting vote.

(e) The president shall be responsible for fair and transparent financial functioning including internal & external audit of the National Forum.

(f) The President shall pass the Vouchers amounting more than Rs.10,000/- duly ratified by the EC and of those office bearer’s superior to the secretary general.

(g) The President will be responsible for the functioning of his cabinet, for welfare of the members.

(h) To attend the meeting of different organizations of which he deems beneficial. 

(i) The president will be responsible to initiate legal actions against those members this appropriating the fund of the National Forum.

(2) SENIOR VICE PRESIDENT:

(i) The senior vice President (S.V.P.) will perform all the function in absence of the president.

(ii) The S.V.P. will head any welfare scheme started by the FORDE (India)and will be responsible for its efficient and effective functioning.

(3) VICE PRESIDENT:

(i) The Vice President will be responsible for looking into the problems of members lying in the zones to be alloted.

(4) SECRETARY GENERAL:

(a) The Secretary General will be the executive head of the National Forum.

(b) The Secretary General will be empowered to guide regulate equip and assess the functioning of all his cabinet colleagues (except the President). If found unsatisfactory he can remind and warn them and finally bring the matter to the notice of the E.C. for further action.

(c) The Secretary General will conduct all E.C. and General council meeting.

(d) The Secretary General will up keep the minutes books and will issue the letter of proceeding of meeting amongst the related other members/institutions.

(e) The Secretary General will pass all the expenditure vouchers not exceeding 10 thousands.

(f) The Secretary General will be responsible for up keeping of account and will sign the cash Book after each quarterly closing.

(g) The Secretary General will ensure that the Income & Expenditure detail is prepared & submitted in every E.C. Meeting of the National Forum.

(h) The Secretary General will be responsible for internal and external audit of the account and will ensure that the statements are positively sent to the Govt. offices where ever required by law.

(i) The Secretary General will send notification of Election result signed by the Election officer to all the appropriate authorities and other related institutions /Associations /Federations/Constituent units etc. 

(j) The Secretary General will keep the membership register always ready and open for paying visit and examination by any one. 

(k) The Secretary General will be ex officio member of the Committees formed for certain objects by the National council or executive..

(l) The Secretary General will be responsible for efficient & effective running of the Forum/ state and subordinate unit and furtherance of welfare of the members.

(m) To attend meetings of organizations for encouraging the welfare of the members.

(5) Additional Secretary General:

(a) The Additional Secretary General (A.G.S.) will perform all the duties in absence of the Secretary General .

(b) The A.G.S. will record the minutes of the E.C. and General Council Meetings.

(c) The AGS will update the Membership register and allow the members to pay visit to the register in office hour on oral/written demand.

(d) The AGS will upkeep default list of members and will discharge the duties assigned to him by the G/S.

(e) The AGS will be in charge of the T & P, if any, lying in the National Office.

(f) The AGS will be responsible for maintenance of office building of the Forum.

(6) Zonal Secretary:

(a) The Zonal Secretary (ZS) will be responsible for organizational works within his zone.

(b) The Zonal Secy. will attend the Zonal Committee meetings, examine the functional activities, guide them and report the progress to the National EC.

(c) The Zonal Secy. will mainly be responsible for the co-ordination amongst the constituent units of the concerned zone.

(d) The Zonal Secy. will chalk out an interstate tour programme for visiting places of Tourism & worship in Consultation with the Vice Presidents and member constituents.

(7) PublicITY Secretary/Editor:

(a) The Publication Secretary (PS) will be responsible for collecting national and state Govt. order pertaining to the pensioners.

(b) The Pub. Secy. will be responsible for safe custody of the related Govt. Orders and its supply whenever required.

(c) The Pub. Secy. will collect similar orders issued time to time from the other state and preparation of a comparative chart and bring the facts into the notice of the E.C.

(d) The Public Secretary will try to pave path for publication of a Journal.

(8) Finance Secretary:

(a) The Finance Secy. (Fin. Secy.) will be the financial head of the Forum, who will be wholly responsible for transparent fiscal management.

(b) The Finance Secy. will make payment of the Vouchers passed by the competent authority.

(c) Any money received by the Fin. Secy. will be followed by the money receipt.

(d) Finance Secy. will complete & close the cash book every three months (i.e. in the months June, September, December and March) every year and prepare balance sheet for submission in the ensuing E.C. Meeting after internal Audit.

(e) The Fin. Secy. will inform in writing to the internal auditor to make audit and extend all required support for an easy auditing after his arrival.

(f) The Finance Secretary will arrange the yearly external audit by a chartered accountant in consultation with the General Secretary.

(g) The audited Balance Sheet will be submitted in the E.C./General Council Meeting for approval & will also be sent as per rule to the Govt.

(h) Any quarry raised either by the internal or external auditor will be reconciled by the Finance Secy. in consultation with the President & the Gen. Secy.

(i) The Finance Secy. will maintain transparent and update details printing & distribution of receipt books, cheque books, ledgers, interest ledger, voucher files, T&P register, deposit slips, F.D. register ,stock register, advance register (if any) etc.

(j) The Finance Secy. will prepare and submit Budget proposal before the E.C./Gen. Council in consultation with the President & the Gen. Secy. get it approved.

(k) The Fin. Secy. will submit a list of vouchers exceeding Rs. 10,000/- for approval before the E.C. in the ensuing meeting.

(9) Auditor:

(a) The internal auditor will audit the a/c thoroughly after getting information from the Fin. Secy. in every quarter without fail. No excuse will be entertained.

(b) The auditor will also examine the receipt book, register, cheque book register, all the ledger including interest ledger, T & P register, stock register, advance register, membership register and point out discrepancy in his audit report, if found any.

(c) The auditor will submit the audit report duly signed in Duplicate to the President for explanation/removal of the quarries. If the answer to the quarries found unsatisfying to the auditor, he will put up the matter before the executive for suitable action.

(10) Other Office Bearers:-

Other office bearers shall perform their respective duties as it appears from the nomenclature of their post.

Rule No. 24 DISSOLUTION OR AMALGAMATION:

(a) Only General council will take a decision on amalgamation with or dissolution of the FORDE (INDIA) by 3/4th majority of votes.

(b) In case of dissolution society registration and other relevant acts will prevail.